How to Bulk Upload Files

How to Bulk Upload Files

About the bulk upload option

When you get to the file upload page you have the option to upload just one file, or many files at once. If you choose to bulk upload files then your contacts details and selected package will apply to all files uploaded, saving you lots of time if you have many to convert in one go.

Note that:
  1. The same selected package will be applied to all files. If you want to receive different amounts of transactional history then you need to group the files into 'like' batches for uploading.
  2. The same contact details will be applied to all files.  If you want have different contacts on the conversions then you need to group the files into 'like' batches for uploading.
  3. It will only work if the source accounting software type is the same. We cannot process bulk uploads with a mix of types e.g. MYOB, QBO, Reckon etc. 
  4. You cannot bulk upload a mix of desktop and online files.
  5. If you select a paid premium package it will be applied to all conversions and you will have to pay for them all via credit card to proceed - though you will only need to pay once for the entire upload.

How to upload the files

DESKTOP FILES


1. Create a folder and move all of the files to be converted into the folder.

2. Zip the folder to reduce its filesize.

3. Upload the zipped folder on the upload page. Select 'Upload Your File' and click on 'Browse File'. 



4. Please be patient while it is uploading. Our software may require a little time to process the upload if there are many files.

5. Fill in your contact details and click the green 'Proceed' button. Your conversions are now in progress.

ONLINE FILES


1. Download the CSV for bulk upload of online files from the upload page by clicking on 'csv template' in '2. Start your conversion'.



2. Fill out the CSV with a the list of company names you are converting in that bulk upload. Do NOT edit or change the first line 'organisation_name'.
IMPORTANT: The names in the list must be exactly the same as the company names in the source accounting software so that we can make a match.



3. Upload the CSV on the upload page.

For Australian clients:
Select either 'Bulk Upload QuickBooks Online (AUS) or 'Bulk Upload MYOB Online (AUS)' then click on 'Browse File'.



For United States clients:
Select 'Upload Your File' and click on 'Browse File'.




4. Fill in your contact details and click the green 'Proceed' button. Your conversions are now in progress.

Next steps

The status of all of the conversions will be displayed in a table on your Status Page. If any conversion requires action to be taken there will be a link to that conversion's unique URL where you can take that action.



You also be sent an email if we require something from you, e.g. a password or access to your online accounting software. Please keep an eye out for emails from us as the conversions are progressed.

Conversion complete

When each conversion is completed you will be sent an email with the post conversion Action Checklist attached. This checklist is unique for every file converted so be sure to go through each one.

The amount of time it takes to convert is dependent on file size and data complexity. Some of your conversions will be completed more quickly than others - they will not all be delivered at the same time.
    • Related Articles

    • I can't upload my Desktop file

      First, check the internet browser that you are using. We recommend using Chrome to download Chrome: https://www.google.com/intl/en_au/chrome/browser/ If you are still getting an error on uploading your file it may be because of one of the following ...
    • How to Zip Files

      How to Zip a File Windows Select the file you want to Zip with the left mouse button click Right click > Send To > Compressed (zipped) folder Name the Zip File Macintosh Locate the items to zip in the Mac Finder (file system) Right-click on a file, ...
    • Timing

      When is the Best Time to Convert my File? You are the best person to determine when the most appropriate time is to convert. Changing accounting software is an important step in your business journey so it is wise to allow for time to ask questions ...
    • What are the steps involved in doing a conversion?

      1. Prepare the file There is some 'tidy-up' work that we recommend you do in the file prior to conversion: How to prepare the source software IMPORTANT - Our software creates the new Xero organisation as part of the conversion process. Please do not ...
    • Quickbooks Enterprise / desktop (US)

      What is Converted? Contacts Chart of Accounts Inventory items Classes Open invoices & bills Closed Invoices & Bills for the Transactional Period Converted Transactions Payroll Some types of transactions may also lead to conversion issues please see ...