Turning on Chart of Account Numbers - Quickbooks & Reckon

Turning on Chart of Account Numbers - Quickbooks & Reckon

Adding numbers can help you identify the type of accounts, thereby speeding up your account selection on various forms. You might want to develop and follow a consistent account naming and numbering convention.
For example:
       1000-1999 - Assets
      2000-2999 - Liabilities
      3000-3999 - Equity
      4000-4999 - Income
      5000-5999 - Cost of Goods Sold
      6000-6999 - Expenses
      7000-7999 - Other Income
       8000-8999 - Other Expense

Account numbers in Quickbooks are numbers that you can assign to each account to make them easier to find and better organized.
Account numbers are not turned on automatically so if you, or your accountant, would like them on I’ll show you how it’s done.

Turning on Account Numbers Quickbooks

1. Click the gear ⚙ in the upper right-hand corner.

2. Click Account and Settings in the Your Company section.

Quickbooks account settings

3. Click Advanced on the left-hand side.

Quickbooks advanced account settings

4. In the 3rd option, Chart of Accounts, you’ll see Enable account numbers is off. Click the pencil ✎ on the right-hand side of this section.

Quickbooks Chart of Accounts advanced setttings

5. Check the Enable account numbers box, you’ll see “off” change to “on.”

Quickbooks enabling account numbers in settings

6. A Show account numbers checkbox will appear, check this box as well.

Quickbooks option to show account numbers

7. Click the green Save button.

8. Click the green Done button in the lower right-hand corner of the screen.

NOTE: if you do not add Chart of Account codes prior to conversion we will generate a code as "NOCODE" to define coded and uncoded Accounts .

Turning on Account Numbers Reckon

Go to the Edit menu and click Preferences.

2. In the Preferences window, click Accounting in the list on the left. Click Company Preferences.
Select the Use account numbers checkbox. Click OK.

Numbers will now be visible in your Chart of Accounts. If you haven’t assigned any numbers yet I’ll show you how to do that as well.

NOTE: if you do not add Chart of Account codes prior to conversion we will generate a code as "NOCODE" to define coded and uncoded Accounts .

Assigning Numbers to Accounts Quickbooks

1. In the right-hand menu select Accounting and then Chart of Accounts.

Quickbooks navigating to Chart of Accounts

2. Click the drop-down next to View register on an account and click Edit.

Quickbooks view account register

3. The Number field will be on the right under Name. Enter a number and then click the green Save and Close button in the lower right.

Quickbooks adding a number to an account

You’ll now see the number in the Number field in your Chart of Accounts. This number will also appear in the Name field in front of the accounts name. The accounts name has not changed this is just how Quickbooks displays it.

Quickbooks, viewing an account number in the Chart of Accounts

If you view your Balance Sheet you will now see your accounts in order by number instead of alphabetically. This can be a great way to better organize your accounts and maybe something your accountant requires.

Assigning Numbers to Accounts Reckon

1. Go to the Lists menu and click Chart of Accounts.

3.  In the Add New Account: Select Account Type window, select the type of account you want to create and then click ContinueEnter the account’s name in the Account Name field. This name will appear on your company financial statements. If you want to make this account a subaccount of another account, select the Subaccount of the checkbox. From the drop-down list, click the account that will be the higher-level account for this subaccount. (Optional) Enter a short description, note, bank account number, or credit card number, depending on the type of the account you are adding.

4.  For balance sheet accounts, enter an opening balance based on the account’s balance as of your Reckon
Accounts start date. Generally, you should enter any balance sheet balances as of the day before your start date. That way it’s all exactly correct at the opening of your start date. If you’re putting money into the account with a transaction, do not use the opening balance field, since this will create an additional transaction. If you’re not sure of the balance, you can leave the field blank and enter the information later. Click OK when finished.

5. Click Save & Close or Save & New to add another account.
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