Transaction types that may lead to issues
We always try to deliver the conversion with full transactional
On occasions, if the following transaction types occur extensively we may only be able to provide a service with no or reduced history. In some instances it may prevent us from being able to complete the conversion at all. If this occurs we will endeavor to advise you as soon as possible.
- Manual journals to control accounts – Xero does not allow journals to control accounts. Where we encounter these transactions we use the conversion clearing account to replicate these journals in Xero. However extensive use of journalling to control accounts is outside the scope of our automated service and we will advise if we encounter this in your file and the options available.
- Tracked inventory – Xero does not manage tracked inventory the same way as QB does. We use monthly manual journals to balance these transactions out. However if we encounter a large volume of complex tracked inventory transactions it falls outside the automated service. We will advise if we encounter this in your file and the options available.
- Multiple Accounts Receivable / Accounts Payable accounts – Xero only allows for one system Account for each Accounts Receivable / Accounts Payable. Where possible we will merge multiple Accounts Receivable / Payable accounts to conform with Xero’s functionality. However if there are many, or complex, AR / AP accounts in the source file we will not be able to complete the conversion.
- Transactions greater than 1,000 lines – There are limits to the number of API calls that we application can make against a particular Xero organisation. This includes transaction line limits - from memory Xero will not allow Invoices / Bills to have in excess of 1000 transaction lines.
- Any integrated add-ons – Add on’s bring data into accounting files in different ways. If you have an add on which posts a manual journal to accounts receivable of accounts payable for instance this will be an issue for the conversion.
- GST set up as a bank account – In some accounting packages there is the ability to set GST Collected and GST Paid up as Bank Accounts / Credit Cards. In Xero this action cannot be replicated and GST bank accounts can not be set up as the system account for GST.
- Trade Debtors/Trade Creditors accounts linked to bank accounts – In some accounting packages you have the ability to set up bank accounts as the system account for Accounts Receivable / Accounts Payable. In Xero this action cannot be replicated and bank accounts can not be set up as the system account for Accounts Receivable / Accounts Payable.
- INP used as both 0% and 10% – In some accounting packages you have the ability to set up and use INP as 0% and 10%. The conversion tool can only associate one tax rate with a tax code. As a result if INP has been used in the source file for both 0% and 10% then we cannot complete the conversion.
If we do identify an issue within your file we will let you know as soon as possible.
Please see below for the essential file preparation steps before uploading your file:
- MYOB (AU & NZ)
- Reckon (AU)
- Quickbooks (US)
Tracked Inventory after conversion
Our conversion brings across the accounting data associated with Inventory and not stock management data. Please see here for How inventory data is converted. About Tracked Inventory Inventory items are converted as 'Un-tracked Items' this allows ...
All items are created in Xero with their item codes, descriptions and purchase and sales details. What we Convert Item number Item name Base Sales Price Standard cost COGS and Inventory $ COGs and Inventory Accounts Item Description: Note: there is ...
How is inventory & activity codes handled during the conversion?
What we Convert If there is inventory in the source file we convert the following: Item number and sale description Base Sales Price Standard cost COGS and Inventory $ COGS and Inventory Accounts Note: Inventory accounts are set up in 'other assets' ...
We are not experts on Xero add-ons, and for this reason, it is best you speak to people that specialise in this area. To get more information about add-ons you can: Read about them on the Xero website Use the services of a cloud integrator
MYOB (AU & NZ)
MYOB Preparation Checklist It is ESSENTIAL you work through the information detailed on this page before uploading your file for conversion. This will ensure that you will have a cleaner conversion to Xero, and highlight if there are any outstanding ...