Welcome to the Beta release of our upgraded ledger conversion service! This guide is designed to make the process simple, straightforward, and seamless for Accountants and Bookkeepers. Follow these steps to efficiently upgrade your client’s Xero ledger and ensure a smooth conversion process.

Background Information 

Key Considerations:

1. Xero Subscription type: The ledger subscription will be upgraded prior to conversion by the Accountant/Bookkeeper. Please note that invoice/bill/bank transactions limits on the Xero package apply to our conversions for the entire amount of data converted.
   
2. Select the appropriate option based on the last completed year of Financials:
   

• 2024 Financials Completed - Select Current Year conversion
  

• 2023 Financials Completed - Select Current Year + Prior Year conversion

3. Exception: If unpaid invoices or bills dated prior to the transactional history start date are needed for a complete conversion, a journal will be entered to align the accounts with the source data. Details will be provided in the post-conversion Action Checklist and should be reviewed by the Accountant/Bookkeeper.
4. Payroll: You will receive payroll setup up to 50 employees. If you require more please contact solutions@jetconvert.com
5. Chart of Accounts: Ensure that the Xero Subscription contains a Chart of accounts with the correct Tax Type. If you have created the Bank in the Ledger as an current asset and not a bank during the conversion process you will have the ability to bring across the bank account from the source accounting software as a bank and you can transfer the balance from the prior current asset account to bring the bank balance into alignment. As part of the conversion process you will be given to map the source entity Chart of Accounts into the Xero Chart of Accounts, or add them as additional Accounts if required.
   
6. Jobs/Classes/Categories: The same limits will apply to our current conversion packages. If your source entity exceeds these limits we will ask you during the conversion process if you would like to include them and the associated cost.
   
7. Bank Feeds: Preferably not connected however if they are they should NOT be reconciled until post conversion.
   
8. Conversion Balances: Will not be added as part of the conversion. Jet Convert will rely on the conversions balances in the Xero Ledger and add the movement transactions from the 01/07/2023.
   

Conversion Cost

1. Cost: $220
   

Step-by-Step Guide

1. Work through the pre-conversion checklist for every source Accounting software entity and ensure that it meets the Essential checklist requirements.
   
2. Upgrade the Xero Ledger subscription to meet the needs of your client's source data.
   
3. Start your conversion here. Do NOT use the green 'Start Your Xero conversion' button on the Jet Convert website.
   
4. IF APPLICABLE - If the source software type is online, invite us into the source software.
   
5. Invite us into the Xero Subscription.
   
6. Map Chart of Accounts in the source accounting software to the Chart of Accounts in the Xero Subscription. You will receive an email from us when we are ready for you to do so. You can stop and start as required see here for more on how to map the Chart of Accounts. Make sure that the Tax types for the Chart of accounts are correct and if you miss any you can make these adjustments port conversion it will not impact the converted transactions assigned to them. From here we will take up to 5 business days to complete the conversion.
   
7. Conversion Complete! We will send you a post conversion Action Checklist for your conversion.
   
1. In this document there are several Trial Balance reports. 
   
2. In the first year Trial Balance report, the figures on the left are the initial Xero Trial balance prior to conversion.
   
3. Subsequent report(s) will combine the initial Xero Trial Balance and movements added from the source data.
4. If required, we will add an Adjusting Journal due to invoice/bills open prior to the transactional history start date. This will be mentioned in the Action Checklist and should be reviewed by the Accountant/Bookkeeper in Xero.